Business owner using time and attendance app

Why businesses use time and attendance software

Manual timesheets and spreadsheets create payroll errors, compliance risks, and unnecessary admin. When you’re managing a shift-based or distributed workforce, the stakes are higher, and the margin for error is smaller.

Powered by foundU, our time and attendance software automates attendance tracking so you can capture accurate hours, connect them directly to payroll, and stay on top of your Fair Work record-keeping obligations without the manual legwork. Whether you’re managing ten employees or several hundred, you get real-time visibility of who’s working, what it’s costing, and whether everything’s compliant – before pay runs are finalised.

Key features of our time and attendance software

Every business operates differently, which is why our time and attendance system, powered by foundU, offers multiple clock-in options to suit different workforce environments.

Tablet clock-in with the Clock App

Our Clock App provides a secure, simple clock-in experience for businesses operating from fixed locations. Employees use a tablet to authenticate their identity and start their shift. The process is quick, consistent, and designed to keep clock-ins secure and accountable. Employees can also clock in via a QR code for a fast, contactless experience, making it a reliable option for high-traffic sites where speed and accuracy matter.

Browser-based clocking for flexible workforces

For teams that aren’t tied to a single device or location, browser-based clocking offers a flexible alternative. Staff can record their hours from any internet-connected device without downloading an app, making it a practical option for hybrid workforces, office-based employees, or anyone working across different sites. No installation required – just log in and clock on.

Employee app with geolocation tracking

Powered by foundU, the employee app is available on iOS and Android and includes built-in location verification. If someone tries to clock in from an unexpected location, the system flags it before the shift is recorded. This makes the employee app particularly effective for field teams, remote staff, and mobile workforces who need the flexibility to clock in from their phone while maintaining compliance with workplace policies.

Digital employee timesheets for simple shift reporting

Employees can submit their hours using online timesheets from any location with internet access. Within the timesheet app, employees can log their hours, add allowances, leave notes for supervisors, check upcoming rosters, and manage leave requests – all from one place.

Why choose our time and attendance app?

Reduce time spent on attendance admin

Automating your time and attendance tracking helps you save valuable time while minimising the risk of payroll errors. Employees can easily clock in and out, with their hours automatically transferring to payroll for a faster, more accurate process.

Approve employee shifts with full visibility

View and manage employee attendance from a single, easy-to-navigate dashboard. The system displays rostered shifts alongside actual hours worked, giving you a clear snapshot so you can quickly approve shifts, leave, and allowances. On-time shifts can be approved automatically and time rounding can be configured to reduce manual adjustments.

Automate shift approvals and reduce manual work

Automated rules can be set to approve shifts that meet specific conditions, such as employees clocking in on time or working exactly as rostered. This reduces manual admin, improves operational efficiency, and frees managers to focus on higher-value tasks while maintaining clear oversight.

Keep shift communication clear and on record

The shift approval dashboard gives managers a straightforward way to respond to employee hours. When declining a shift, managers can attach a clear reason so employees understand the outcome, keeping communication consistent and connected to the approval process.

Manage shift approvals at scale

Rather than processing shifts one by one, managers can import attendance data in bulk and approve multiple records at once. This reduces administrative workload while maintaining visibility over worked and approved hours across large teams or multiple sites.

Simplify payroll with real-time attendance data

Once shifts are approved, attendance data moves seamlessly into payroll, eliminating manual steps and reducing the risk of errors or last-minute bottlenecks. Built-in tools let you review pay conditions and monitor labour costs before pay runs are finalised.

Business owner using time and attendance software

Stay compliant with accurate attendance records

Under the Fair Work Act, employers are required to keep accurate time and wages records for every employee for a minimum of seven years. That includes start and finish times, breaks, overtime, and leave. Managing this manually across spreadsheets, paper timesheets, or disconnected systems creates real risk of gaps and errors that are difficult to defend if records are ever audited.

Powered by foundU, our time and attendance software captures this information automatically every time an employee clocks in or out. You get a reliable digital audit trail, accurate records in one place, and the confidence that your record-keeping obligations are covered without adding admin to your day.

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Got burning questions? We’ve got answers

Time and attendance software is a digital system used to track employees’ working hours, including start and finish times, breaks, and absences. It provides businesses with accurate attendance records, improves payroll accuracy, and supports workplace compliance.

Under the Fair Work Act, Australian employers must keep accurate time and wages records for all employees for a minimum of seven years. These records must include the employee’s name and classification, hours worked each day, start and finish times for overtime, pay rates, and leave balances. Failure to maintain accurate records can result in penalties and makes it significantly harder to defend against underpayment claims or Fair Work audits. Powered by foundU, our attendance tracking software captures and stores this information automatically, giving you a compliant, accessible audit trail without the manual work.

Accurate time tracking is both a practical necessity and a legal obligation for Australian employers. Under the Fair Work Act, businesses must keep detailed time and wages records for seven years. Beyond compliance, time and attendance software helps organisations automate employee time tracking, reduce manual administrative work, and minimise payroll errors. It also provides reporting insights that help businesses manage labour costs and workforce productivity.

Most time and attendance systems include employee clock-in and clock-out tracking, overtime monitoring, leave management, payroll integration, and attendance reporting.

Advanced time and attendance solutions may also include mobile clocking, geolocation tracking, automated approvals, and workforce analytics.

Typically managers or HR teams oversee time and attendance, but foundU gives employees direct access too. Through the app, staff can clock in and out, submit digital timesheets, log allowances, check rosters, and manage leave requests, all from their phone. Managers get a single dashboard showing rostered shifts alongside actual hours worked, so approvals are quick and visibility is clear.

An online timesheet is a digital tool that allows employees to record their working hours electronically. Compared with paper timesheets or spreadsheets, online timesheets improve accuracy, reduce errors, and provide secure record-keeping.

Yes. Modern employee attendance systems allow workers to clock in and out for break periods. This helps maintain accurate tracking of working hours and supports compliance with workplace regulations.

With our workforce management software, powered by foundU, time and attendance and payroll are natively built into a single platform, with no third-party integrations required. That means when an employee clocks off, that data flows directly and automatically into payroll with no manual exports, sync errors, or middleware required.