Businessman using rostering software

What is rostering software?

Rostering software is a tool that helps you plan, manage, and organise your team’s work schedules.

Instead of using spreadsheets, paper rosters, or back-and-forth messages, it brings all your employee data into one place so you can quickly see who’s working, when they’re working, and where gaps might be.

For businesses, it matters because it makes day-to-day operations easier and more reliable:

  • Efficiency: Build and update rosters in just a few clicks, with less time spent juggling shifts or fixing mistakes.
  • Visibility: Get real-time visibility of your workforce at any time, so you can spot gaps, avoid overstaffing, and plan ahead.
  • Less manual work: Reduce admin, avoid double handling, and cut down on errors that come with manual scheduling.

Key features of our rostering software

Simplify rostering

Build and adjust schedules using intuitive rostering tools that reduce manual effort. Move and adjust shifts intuitively, replicate patterns, and instantly see the impact on labour costs and compliance. Automation supports accuracy, helping you reduce errors, minimise time theft, and spend less time reworking schedules.

See your workforce at a glance

Access real-time information on employee availability, leave, and roster coverage. Spot gaps before they become problems and make resourcing decisions with confidence across one or multiple locations. Improved visibility supports better decision-making, helping you manage overtime and maintain productivity.

Keep teams connected

Your roster is accessible on any device, so both managers and employees stay up to date. Staff receive instant notifications about shifts and updates via the app, SMS, or email. Employees can view schedules, update availability, and submit time-off requests, reducing back-and-forth and improving team communication.

Streamline payroll

Roster data, attendance, and hours worked flow directly into payroll, eliminating duplicate data entry. By automating the interpretation of awards and agreements, payroll processing becomes more efficient and reliable.

Track labour costs

Track wage costs by role, location, project, or shift using cost codes. Gain a detailed view of where resources are allocated and identify opportunities to improve efficiency.

Connect systems

Connect rostering with your payroll software, attendance tracking, and workforce management tools to keep data flowing consistently across your organisation. When your systems work together, information moves seamlessly from scheduling through to pay, reducing manual handling and giving you a more complete picture of your workforce.

Why choose our rostering software?

Make smarter labour cost decisions

Access real-time insights into labour spend, overtime, and staffing levels. Set budgets, anticipate where costs are heading, and make roster adjustments before they affect your bottom line.

Build better schedules

Use workforce data to create balanced, effective schedules. Combine attendance and employee insights to improve coverage and reduce gaps across all your staff scheduling.

Stay compliant with confidence

Identify risks as you roster with built-in alerts for overtime, fatigue, breaks, and shift conditions. Stay aligned with Fair Work and internal policies without the guesswork.

Team of colleagues collaborating in office

Rostering software that connects your whole workforce

Bring your people, schedules, and systems together with our foundU-powered rostering software. Rosters, staff availability, attendance, and payroll all stay connected, so information flows seamlessly across your business. Managers get a clear, real-time view of their teams, while employees stay informed and engaged with instant updates and easy access to their schedules.

By connecting everything, you reduce silos, improve staff communication, and keep your workforce aligned from shift planning through to pay.

Get In Touch

Got burning questions? We’ve got answers

Rostering software is a workforce management tool that helps businesses plan, manage, and communicate employee schedules. Instead of spreadsheets or manual processes, it brings availability, leave, compliance rules, and labour cost data into one place, so you can build accurate rosters quickly, share them instantly, and connect them directly to payroll. Powered by foundU, our rostering software is built for Australian businesses and includes award interpretation, Fair Work compliance alerts, and full payroll integration.

A rostering app delivers a range of operational benefits for businesses managing shift-based workforces, including:

  • Saving time when building and updating employee schedules.
  • Reducing manual errors and administrative effort.
  • Improving staff communication across teams.
  • Managing multiple locations effectively.
  • Accessing real-time workforce data.
  • Payroll integration with existing systems.
  • Reducing overtime costs through optimised shift planning.

Effective rostering helps place the right people in the right roles at the right time. It supports productivity, helps manage labour costs, and keeps operations aligned with workplace requirements. It also reduces the risk of overstaffing, missed shifts, and unnecessary overtime, which can significantly impact labour costs and staff satisfaction over time.

Employee rostering software supports industries with shift-based workforces, including labour hire, cleaning services, sports and recreation clubs, hospitality, and health and social care, across both single and multi-site operations.

Yes. Workforce scheduling software provides real-time insight into availability, scheduled shifts, and workforce gaps, supporting more accurate planning. Employees can also indicate their availability directly through the employee rostering app, making it easier to build rosters that work for everyone.

Under the Fair Work Act and applicable modern awards, Australian employers have a range of obligations that affect how rosters are built. These include minimum shift lengths, which vary by award and can be as short as two or three hours for some employee classifications. Employees are also entitled to rest breaks during shifts, minimum rest periods between shifts, and protections against excessive overtime. Specific obligations depend on the award or enterprise agreement that applies to your workforce. Powered by foundU, our rostering software automates these rules, flagging potential issues as you schedule so you can address them before the roster goes live.

Yes. Automated rules and alerts help keep your rosters aligned with workplace laws, awards, and internal policies, supporting compliance with Fair Work obligations. Built-in alerts for overtime, fatigue, rest breaks, and minimum shift conditions flag potential issues as you build your roster, so you can address them before they become a problem.

In fast-paced environments, supervisors don’t always have time to manually check qualifications, licences, and award conditions before shifts begin. Online rostering software removes this pressure by building compliance into the rostering process from the start, using up-to-date records, automatic restrictions, and award interpretation to help you create compliant rosters with confidence while keeping operations running smoothly.

Notifications can be sent through mobile applications, SMS, or email, helping employees remain informed of any updates. Employees can also update their availability directly through the staff rostering software, making it easier for managers to build accurate rosters and avoid scheduling conflicts.

Yes. Real-time data from rosters and timesheets supports accurate wage calculations and improved cost control. By optimising staffing levels and reducing unnecessary overtime, employee rostering software can also help businesses identify savings and manage labour spend more effectively.