Business owner using leave management software

What is leave management software?

Leave management software is a digital platform that replaces manual leave tracking with automated, integrated processes. Employees submit requests through an app. Managers review and approve them in real time. Approved leave flows directly into payroll – no duplicate entry, no manual calculations, no compliance risk from human error.

Powered by foundU, our leave management system is built specifically for Australian businesses, with configurable leave rules that align to modern awards, enterprise agreements, the National Employment Standards, and your internal policies.

Why Australian businesses choose our leave management software

Managing leave in Australia isn’t straightforward. The Fair Work Act and the National Employment Standards set minimum entitlements that apply to most employees, and modern awards layer additional obligations on top of those. Getting it wrong creates underpayment risk, compliance exposure, and the kind of disputes that take significant time and money to resolve.

Our leave management software, powered by foundU, simplifies the process without removing your control. Approved leave updates payroll automatically, removing duplicate data entry and ensuring correct pay and entitlements. Employees submit requests digitally through the app, with no paperwork or manual follow-up. Managers see live team availability and can approve or decline requests before finalising rosters or payroll. Every leave category – annual leave, personal and carer’s leave, compassionate leave, parental leave, public holidays, and unpaid leave – is supported out, with flexible rules you configure to match your specific obligations.

Business owner using leave management app

Leave management tools your whole team will actually use

Give your team greater control over their employee leave with easy-to-use tools designed for modern businesses and distributed teams.

Through a simple mobile app, employees can:

  • Track accrued and future leave balances in real time.
  • Submit and manage leave requests.
  • Plan time off using accurate leave balances.
  • Manage availability to reduce unplanned employee absences.

Managers can quickly approve leave requests, with updates automatically reflected across payroll and rostering. This creates a streamlined employee leave management process with less admin and more accuracy.

Key features of our leave management software

Powered by foundU, our leave management system is built with practical features to make absence management efficient:

Real-time reporting

Clear insights into employee attendance, leave balances, and absence history.

Pre-set leave types

Easily manage common leave categories like annual leave, sick leave, and public holidays.

Secure and compliant

Protect sensitive HR data while meeting regulatory requirements.

Multi-location support

Manage leave across teams and sites from one central platform.

Simplify approvals and improve workforce planning

Managing leave approvals doesn’t have to be time-consuming. Powered by foundU, our system gives managers:

  • Simple approval workflows: quickly filter, review, and approve or decline requests before finalising rosters or payroll.
  • Live absence visibility: always know who’s available and who isn’t, so you can make resourcing decisions without the guesswork.
  • Automatic calculations: access accurate, up-to-date leave balances for confident decision-making.

Flexible leave rules aligned to your business and compliance needs

No two businesses are the same, so your leave management setup should be flexible enough to reflect your specific needs. Our platform lets you tailor leave rules to your policies, including setting documentation requirements for specific types of absences.

You can also control how leave is managed across your organisation by allowing or restricting negative balances and unpaid leave requests, while configuring leave categories to align with your internal policies, awards, and compliance obligations.

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Got burning questions? We’ve got answers

Leave management software is a digital solution that helps businesses manage employee leave, leave requests, and employee absences in one place.

It enables HR teams to track leave balances, monitor leave entitlements, and streamline absence management, reducing manual work and improving accuracy.

A leave management system automates key steps in the absence process.

Employees submit requests through a platform, and managers review and approve them. Once approved, leave is automatically recorded in payroll and tracking systems to ensure accurate pay and compliance.

It also offers live reporting on attendance, balances, and unplanned absences, helping businesses make informed decisions while reducing admin effort.

Under the National Employment Standards, most full-time and part-time employees in Australia are entitled to four weeks of paid annual leave per year, accrued progressively based on ordinary hours worked. Shift workers may be entitled to five weeks. Casual employees are generally not entitled to paid annual leave. Modern awards and enterprise agreements may include additional provisions, so it’s important to check the specific award or agreement that applies to your workforce. Our leave management software allows you to configure leave rules to reflect these obligations accurately.

Employees are generally entitled to several types of leave, such as:

• annual leave;
• sick leave;
• public holidays;
• and vacation time.

Additional leave types may include parental leave, compassionate leave, or unpaid leave, depending on legal requirements and company policies.

Powered by foundU, our leave management platform supports all of these, providing clear visibility for both employees and managers while helping businesses stay compliant.

Under the Fair Work Act, sick leave and carer’s leave are combined into a single entitlement called personal and carer’s leave. Full-time employees are entitled to ten days of paid personal and carer’s leave per year, accrued progressively. This entitlement can be used when an employee is unwell, when they need to care for an immediate family member or household member who is unwell, or in the case of an unexpected emergency. Part-time employees accrue leave on a pro-rata basis. Casual employees aren’t entitled to paid personal and carer’s leave but do have access to two days of unpaid carer’s leave per occasion.

Powered by foundU, our system makes it easy to monitor leave liability with real-time reporting on leave balances across your workforce. Approved leave automatically updates payroll, ensuring accurate calculations.

You can also review past absences and attendance data across your workforce, making it easier to plan, forecast, and stay compliant.

HR plays a key role in ensuring that leave processes run smoothly and comply with requirements. Using leave management software, HR teams can:

• manage leave requests;
• monitor absences;
• and oversee leave entitlements.

They also set rules, maintain documentation, and provide employees with self-service tools. With automation and clear visibility, HR can reduce admin time and focus on supporting both employees and managers.